WA DSHS 14-224 2010-2024 free printable template

A landlord statement form, also known as a landlord reference letter or landlord reference form, is a document used by landlords to provide a statement or reference about a tenant's rental history and conduct during their tenancy. It typically includes details such as the tenant's address, rental period, payment history, and any other relevant information, such as if the tenant took care of the property or caused any damage. This statement form is often requested by prospective landlords or property management companies as part of a tenant's application process for a new rental.

The requirement to file landlord statement forms may vary depending on the jurisdiction and specific regulations. Generally, landlords or property owners who lease or rent out property to tenants are required to file landlord statement forms. This serves as a legal document that provides relevant information regarding the landlord, the property, and other necessary details. It is important to consult with local authorities or legal professionals to understand the specific requirements and obligations related to filing landlord statement forms in a particular area.

Filling out a landlord statement form usually involves providing information about your rental property and the tenant(s) occupying it. Here's a step-by-step guide on how to do it: 1. Review the form: Start by carefully reading through the entire form and familiarizing yourself with the different sections and required information. 2. Gather the necessary information: Collect the relevant details about your rental property and the tenants. This may include the property address, lease start and end dates, monthly rent amount, and the tenants' names and contact information. 3. Fill in the property details: Enter the property address, type of property (e.g., apartment, house), and any other required information about the rental unit. 4. Provide tenant information: Complete the section related to the tenant(s) by accurately entering their names, contact information, and any other requested details. If there are multiple tenants, ensure you provide information for each individual. 5. Fill out lease details: Include information about the lease agreement, such as the start and end dates of the lease period, the rent amount, and any additional terms or conditions. 6. Include any additional information: Some forms may require you to provide additional details, such as the condition of the property or any outstanding payments or fees, so make sure to fill in these sections accurately. 7. Date and sign the form: Once you've completed all the necessary sections, add the current date and sign the form as the landlord or property owner. If required, you may also need to have the form witnessed or notarized. 8. Keep a copy: Before submitting the landlord statement form, make sure to make a copy for your records. This can be useful for future reference, if needed. Finally, review the form one last time to ensure all information is accurate and complete. If you have any doubts or questions, consider seeking assistance from a legal professional or your local housing authority.

The purpose of landlord statement forms is to document and provide a written record of a tenant's rental payment history, lease terms, and any outstanding fees or charges. These forms are typically required by landlords or property management companies when tenants apply for a new rental property, as they help verify the tenant's ability to pay rent on time and adhere to lease agreements. The statement forms also serve as evidence for the tenant's rental history, which is important for securing future housing or applying for loans.

The specific information that must be reported on landlord statement forms may vary depending on the jurisdiction and specific requirements of the landlord or property management company. However, some common information that is typically included on such forms may include: 1. Landlord/Property Owner Information: This includes the name, contact details, and address of the landlord or property owner. 2. Tenant Information: The name, contact details, and address of the tenant(s) occupying the property. 3. Lease/Rental Agreement Details: The lease start and end dates, monthly rental amount, any rent increases or changes, and the duration of the tenancy. 4. Payment Record: A detailed breakdown of the rent payments received, including the date of each payment, the amount received, and any outstanding balances. 5. Security Deposit: The amount of the security deposit paid by the tenant, any deductions made, and the remaining balance. 6. Maintenance and Repairs: Information regarding any repairs or maintenance work carried out on the property, including dates, descriptions of the work done, and associated costs. 7. Move-in/Move-out Inspections: Documentation of the property's condition at the beginning and end of the tenancy, including any damages or issues noted during inspections. 8. Utilities and Expenses: Details of any utilities or expenses paid by the landlord on behalf of the tenant, such as water, gas, electricity, or property management fees. 9. Notices and Violations: Any notices or violations issued to the tenant, such as late payment notices, lease violations, or eviction notices. 10. Other Relevant Information: Any additional information that may be required by local regulations, such as lead-based paint disclosure, smoke detector inspections, or disclosures about known hazards or issues with the property. It's important to note that landlords should consult with legal professionals or local authorities to ensure compliance with applicable laws and regulations when creating landlord statement forms.

The penalty for the late filing of landlord statement forms can vary depending on the jurisdiction and specific regulations in place. In some areas, there may be a fixed monetary penalty for each day or month the forms are late. In other cases, there may be a percentage-based penalty calculated on the amount of income or rent received during the period. It is best to consult the specific laws and regulations in your jurisdiction or seek guidance from a legal professional for accurate and up-to-date information regarding penalties for late filing of landlord statement forms.

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